Team – Executive Support
Working Pattern - Hybrid – 2 days per week in either the Bournemouth or Stockport offices. Full time, 35 hours per week.
We are happy to discuss flexible working!
Top 3 skills needed for this role:
- Exceptional organisational and time management skills
- Strong communication and interpersonal abilities
- Attention to detail and proactive follow-through
What this role is all about:
In this role, you’ll take ownership of delivering exceptional administrative and secretarial assistance to senior managers, keeping priorities on track, solving challenges before they arise, and handling confidential matters with professionalism and care.
Key Actions
- Take accurate meeting minutes, track action points, and highlight key items for follow-up.
- Manage diaries and schedules, aligning meetings, deadlines, and priorities for maximum efficiency.
- Organise complex meetings and events, handling logistics, documentation, and follow-ups.
- Collaborate with other PAs to ensure consistent processes and smooth cross-team support.
- Represent the business professionally in external communications, enhancing Vitality’s image.
- Handle emails and calls on behalf of the manager, prioritising and delegating as needed.
- Prepare and distribute meeting agendas and supporting documents.
- Maintain accurate records of expenses and invoices, ensuring timely processing and compliance.
- Support managers and teams with ad-hoc tasks such as event coordination and hospitality.
- Ensure compliance with Vitality’s Code of Conduct and financial control policies
What do you need to thrive?
- Intermediate knowledge of IT software packages including Word, Excel, PowerPoint and outlook
- Significant PA/Secretarial experience
- Experience in taking minutes in senior meetings
- Experience in managing a busy and changing diary
- Good communication skills, both written and verbal
- Capable of using your own initiative and with minimal supervision
- Ability to show flexibility in the way you work
- Strong organisational and administrative skills
- Ability to work in a team environment, using initiative and working under pressure and to set deadlines
So, what’s in it for you?
- Bonus Schemes – A bonus that regularly rewards you for your performance
- A pension of up to 12%– We will match your contributions up to 6% of your salary
- Our award-winning Vitality health insurance – With its own set of rewards and benefits
- Life Assurance – Four times annual salary
These are just some of the many perks that we offer! To view the extensive range of benefits we offer, please visit our careers page. Fantastic Benefits. Exciting rewards. Great career opportunities!
If you are successful in your application and join us at Vitality, this is our promise to you, we will:
- Help you to be the healthiest you’ve ever been.
- Create an environment that embraces you as you are and enables you to be your best self.
- Give you flexibility on how, where and when you work.
- Help you advance your career by playing you to your strengths.
- Give you a voice to help our business grow and make Vitality a great place to be.
- Give you the space to try, fail and learn.
- Provide a healthy balance of challenge and support.
- Recognise and reward you with a competitive salary and amazing benefits.
- Be there for you when you need us.
- Provide opportunities for you to be a force for good in society.
We commit to all these things because we want you to feel that you belong, and are supported to be happy and healthy.