Assistant Company Secretary

• Assisting with advising on best corporate governance practice and adherence to the relevant UK Corporate Governance and internal governance framework.
• Assisting with drafting statutory Governance reporting.
• Provide support to the various Boards and committees, involving the drafting of agendas, collating and circulating papers via Diligent, and preparing minutes and actions / matters arising.
• Assisting with ensuring the VitalityUK Group of Companies act in accordance with their Articles of Association. 
• Assist with scheduling the annual calendar of board and committee meetings.
• Update the Statutory Registers where required and ensure statutory filing requirements are met when required for Group Companies.
• Provide guidance to the Company Secretarial Assistant and support the Deputy Company Secretary.
• Assist with drafting governance framework documents.
• Assist with the new director induction process.
• Maintenance of the conflicts of interest register.
• Day to day liaison with the Chairs, Board of Directors and other internal and external stakeholders.
• Assisting the Deputy Company Secretary with the management of External and Internal Board Effectiveness evaluations, including the reporting and actions arising therefrom.
• Liaison with Risk and Compliance functions regarding matters of a Company Secretariat or Regulatory nature.
• Responsible for arranging the signing of minutes following their approval with the assistance of the Company Secretarial Assistant.
• Responsible for minuting meetings as and when required, ensuring that they an accurate reflection of the meeting and produced in a timely manner.
• Understand operational and financial issues and minute them appropriately.

• Substantial company secretarial experience gained from in-house and/or private practise roles.
• Provision of board and committee support including minute taking.
• Liaising and building relationships with directors and senior management.
• Experience of company secretarial entity management and board meeting software, e.g. Entities and Diligent.
• An ability to work to tight timelines.
• Manages own workload, ability to multi-task and prioritises effectively.
• Flexible and adaptable through organisational growth.
• Able to work effectively as part of a team.

We're really excited to announce that we have recently been awarded "Top 10 Best Places To Work" in The Sunday Times Awards 2024!

Vitality is a multi-award-winning UK insurance brand, here to make the world a healthier, happier place.

We’ve been a purpose and values-driven business from day 1- long before it became fashionable. Our core purpose is to make people healthier and enhance protect their lives. Vitality pioneered shared-value insurance. We incentivise people to live healthier longer lives – they benefit, our business benefits, and society benefits. We’re successful because we attract, develop, and retain the best people – and because we care.

At Vitality, we’re committed to diversity and inclusion because it’s good for our employees, for our business, and for society. We welcome applications from individuals of all backgrounds, experiences, and perspectives.

Vitality’s approach to sustainability

Vitality is a business that drives positive change. We reward people for making and sustaining healthier choices. But healthy people also need a healthy environment. To learn more please visit our Careers page. #LI-Hybrid

If we are fortunate in receiving a high volume of quality applications we may need to close this vacancy early. If you are interested, please submit your application as soon as possible.